May 2019 Minutes Annual Parish Council Meeting
MORTON PARISH COUNCIL
Minutes of the Annual Meeting for Morton Parish Council held on Monday 20th May 2019 at 6.30pm.
15 minute public forum – no members of the public in attendance
In Attendance – Cllr Parry, Cllr Allison, Cllr Youngman, Cllr Bull, Cllr Butroid, Cllr Bingham, Cllr Gott, C.Graves (Clerk)
1. Election of Chairman for the Ensuing Year – Cllr Parry was nominated by Cllr Allison. Seconded by Cllr Bull. Resolved that Cllr Parry be Chairman for the ensuing year.
2. Apologies for absence – Cllr Panter, Cllr Lightfoot
3. Election of Vice-Chair for the Ensuing Year – Cllr Allison was nominated by Cllr Youngman. Seconded by Cllr Bingham. Resolved that Cllr Allision be Vice-Chair for the ensuing year.
4. Election of Village Hall Representative – Cllr Youngman was nominated by Cllr Butroid. Seconded by Cllr Allison. Resolved that Cllr Youngman be Village Hall Representative for the ensuing year.
5. Election of Tyler Trust Charity Trustee – Cllr Butroid was nominated by Cllr Youngman. Seconded by Cllr Allison. Resolved that Cllr Butroid be Tyler Trust Trustee for ensuing year.
6. Election of Tree Officer – Cllr Panter was nominated by Cllr Parry. Seconded by Cllr Butroid. Resolved that Cllr Panter be tree officer for ensuring year.
7. Minutes of the Meeting held on Monday 15th April 2019 – Approved by all Parish Councillors as true and accurate record. Master copy signed by Cllr Parry.
8. Declaration of Interests – Cllr Allison informed the Council that he was no longer a Governor at Morton Trentside Primary School.
9. Matters Arising and Review of Outstanding Items
(a) Crime, Vandalism and Anti-Social Behaviour – Cllr Butroid reported an incident of verbal abuse. Discussion took place regarding the correct procedure for logging and reporting such incidents to the police. These should be logged online where a full description of the incident can be reported. Cllr Parry emphasised the importance of ensuring that dates and times of any episodes of verbal abuse, threating and unreasonable behaviour be logged to ensure a correct timeline of events is recorded.
(b) Councillor’s Updates
- Cllr Youngman reported that she had attended the St Georges Day Celebration of the Gainsborough Scouts and Guides in the town centre on 28th April.
- Cllr Allison reported that following re-surfacing work of the roads in the village it was apparent that these surfaces had deteriorated quickly and the quality of work was poor. Notice given for work commencing was short and communication inadequate. Cllr Allison requested that any complaints be forwarded to the Parish Council. Cllr Allison would monitor the situation and feedback.
- Cllr Bingham reported that the bench outside the residential flats on the corner or Cross/South Street was broken and in disrepair. Clerk to contact ACIS to ask for this to be replaced.
(c) SID Signage/Speed Watch Survey – Discussion took place regarding the types of signs available. It was felt that a mobile solar unit that could be moved from one site to another would be the best and most affective option. Clerk had emailed Arthur Laughton from LCC but had not had a reply to date. Clerk to follow-up for further clarification and guidance.
(d) Bus Shelter on Walkerith Road – Clerk to submit grant application.
10. Neighbourhood Planning – Cllr Allison gave a verbal update. It was intended that a Neighbourhood Planning tent would be erected for the Feast to update residents on progress and answer any questions regarding the plan.
11. Accounts
(a) Review and Agree Outstanding Accounts - Cllr Parry distributed financial statement May 2019 and bank statement numbers 314 and 123. Accounts for 2017/18 and 2018/19 currently being reviewed by Rigel Wolf and report would be available for next meeting. Clerk to arrange change of signatories to reflect Cllr Allison as Vice-Chair. No questions. Cllr Parry and Cllr Butroid signed off.
12. Burial Ground
(a) Update and resolve any action to be taken – Cllr Youngman and Cllr Butroid would accompany Clerk for a walkabout of Burial Ground and ensure that maps were up to date. Would also note any headstones that appeared unsafe. Clerk to arrange date and time direct with Cllr Youngman and Cllr Butroid. Clerk to provide updated fees and terms and conditions to Cllr Panter for the website and circulate a copy to local funeral directors.
13. Planning Matters – to consider any planning applications received.
(a) 139414 – proposed planning for application to vary conditions 2-5 inclusive of planning permission 132264 granted 11.08.16 commencement of works. – no objections.
14. Playing Field and School Facilities
(a) Resolution School Shared Agreement – Clerk to write to Morton Trentside Primary School to request amended of invoice to reflect reduced number of cricket practice/training sessions.
(b) General Update from Playing Field Association – no update.
(c) Rabbits – Cllr Butroid gave a verbal update.
(d) Removal of Tree – Fallen tree had been removed by Hilltop Tree Services.
15. Grit Bins – Cllr Parry to follow-up.
16. Items for Inclusion on the Next Agenda
- Morton Feast
- Proposed Storage Lagoon
- Headstones
- Tree Preservations
- Road Resurfacing
17. Date and Time of Next Meeting – Monday 24th June 2019 at 6.30pm.
The meeting closed at 8pm.