July 2020 Minutes
MORTON PARISH COUNCIL
Minutes of the Meeting for Morton Parish Council held on Monday 13th July 2020 at 6.30pm held remotely via Zoom.
15 minute public forum – no members of the public in attendance and no correspondence received.
In Attendance – Cllr Parry (Chair), Cllr Allison (Vice-Chair), Cllr Butroid, Cllr Panter, Cllr Youngman, Cllr Gott, Cllr Clews, Cllr Rollings, C.Graves (Clerk)
1. Apologies for Absence – Cllr Snee, PCSO Thomas
2. Minutes of the Meeting held on Monday 8th June 2020 – Approved by all Parish Councillors. Proposed as a true and accurate record by Cllr Allison. Seconded by Cllr Butroid.
3. Declaration of Interests – None.
4. Matters Arising and Review of Outstanding Items
(a) Crime, Vandalism and Anti-Social Behaviour – Brief report received from PCSO Thomas via email and circulated to all prior to meeting. Cllr Butroid informed the Council of ongoing issues with antisocial behaviour on Field Lane. Police were aware, however, action disappointing. Cllr Allison suggested that in such circumstances the Council could initiate a Community Trigger. Cllr Butroid to collate log of incidents/incident numbers and feedback. Cllr Allison reiterated that for the Council to support the community then any incidents need reporting through the correct channels. Cllr Rollings reported that at a meeting with Marc Jones, Police and Crime Commissioner for Lincolnshire he recommended that formal complaints be submitted following continued unsatisfactory responses/action by police.
(b) Councillor’s Updates – Cllr Youngman reported issues with speeding traffic along Laughton Lane. Cllr Rollings agreed that speeding was a huge problem and it was an issue that she would be raising with Cllr Richard Davies. Cllr Parry noted that the additional traffic coming through to the lagoon also impacted on this. Clerk to email Cllr Youngman with contact details of Graeme Butler from Lincolnshire Road Safety Partnership.
Cllr Allison reported that at a recent WLDC council meeting the issuing of fixed penalty notices with regards to dog fouling was discussed although exact figures for the last 3 years were not given. Cllr Rollings to feedback on data.
Discussion took place regarding poor condition of pavements and accessibility. It was noted that the Council had not received a reply to the letter dated 16th October 2019 raising concerns. Clerk to follow-up. Issues should continue to be logged on the app Fix My Street.
(c) SID Signage – Cllr Allison reported that sign had been charged and working effectively. Cllr Parry suggested that the Council consider additional mounting brackets so the sign can be relocated. Cllr Rollings to liaise with Cllr Clews and Cllr Snee about the possibility of funding an additional sign through the Councillors Initiative Fund.
(d) Bus Shelter – no update.
(e) Bench Cross/South Street – Cllr Gott reported that the bench was now in place and being enjoyed by residents. Cllr Panter to place article in newsletter. Clerk to purchase plaque. Cllr Parry thanked Cllr Gott.
5. Neighbourhood Planning – Cllr Allison confirmed that WLDC now had funding in place for the external examiner to be appointed. Council and Steering Group would be informed accordingly.
6. Accounts - Review and Agree Outstanding Accounts
Financial statement distributed prior to meeting. Clerk’s PAYE would now show as separate expenditure on future statements. Proposed by Cllr Allison. Seconded by Cllr Butroid.
(a) Statement of Financial Affairs 2019/20 – distributed prior to meeting. No concerns. Proposed Cllr Allison. Seconded Cllr Youngman.
(b) Annual Governance and Accountability Return 2019/20 - Part 3 completed by Rigel Wolf on behalf of Council. Ratified by Council and signed off by Cllr Parry and Clerk. Clerk to submit to PKF Littlejohn by deadline of 31st July.
7. Burial Ground
(a) Update and resolve any action to be taken – Clerk to forward details of recent fly tipping to Cllr Rollings who would liaise with enforcement at WLDC. Cllr Youngman noted that the amount charged by WLDC to collect and dispose of larger items was especially high and this encouraged fly tipping. Clerk to ensure that No Dogs Allowed sign is prominent and consider additional signage if necessary.
8. Planning Matters
(a) 141147 4 Dog and Duck Lane, Morton, DN21 3BB – no objections
(b) 141234 Sycamores, 17 Southlands Gardens, Morton, DN21 3EX – no objections
(c) 140986 Lagoon, Carr Lane – ongoing. Discussion took place regarding conditions of previous planning not adhered to and concerns that proposed straw cover not adequate. Council encouraged by number of comments submitted. Comments and observations from Council uploaded 27th May. Await outcome of planning application.
9. Playing Field and School Facilities
(a) School Shared Agreement – no update
(b) Ad-hoc hire of Playing Field - Cllr Parry requested that Council consider charges for ad-hoc hire of playing field. Currently there is no fixed cost or formal arrangement for clubs outside Morton to hire the field. Councillors to consider pricing structure and clerk to provide costs charged to current users.
10. Tree Preservation Orders
Information on all current TPOs circulated prior to meeting. Cllr Allison suggested that it would be helpful to have photographic records to help identify trees and it was agreed that moving forward Cllr Allison, Cllr Butroid and Cllr Gott would put this in hand and liaise with Cllr Panter (nominated tree officer).
11. Items for Inclusion on the next Agenda
(a) ID Badges
(b) Village Hall availability
(c) Lagoon
(d) TPOs
12.Date and Time of Next Meeting – Monday 17th August 2020 at 6.30pm.
The meeting closed at 8.21pm.