September 2020 Minutes
MORTON PARISH COUNCIL
Minutes of the Meeting for Morton Parish Council held on Monday 21st September at 6.30pm held remotely via Zoom.
15 minute public forum – no members of the public in attendance and no correspondence received.
In Attendance – Cllr Parry (Chair), Cllr Allison (Vice-Chair), Cllr Butroid, Cllr Panter, Cllr Youngman, Cllr Gott, Cllr Rollings, Cllr Clews, Cllr Snee, C.Graves (Clerk)
1. Apologies for Absence – No apologies of absence were received
2. Minutes of the Meeting held on Monday 17th August 2020 – Approved by all Parish Councillors. Proposed as a true and accurate record by Cllr Butroid. Seconded by Cllr Allison.
3. Declaration of Interests – None.
4. Matters Arising and Review of Outstanding Items
(a) Crime, Vandalism and Anti-Social Behaviour – No report received from PCSO. No communication received from area Inspector, Clerk to follow-up.
Discussion took place regarding policing in the village/town including the lack of local charging facilities and concern that a large amount of crime is unreported. The 101 service for reporting minor and non-urgent crime was at times unhelpful.
(b) Councillor’s Updates - Cllr Youngman reported that enquiries had been made regarding use of lagoon.
Cllr Rollings shared with the Council that she was liaising with Richard Davies and lobbying for extra focus on local highways in particular the poor condition of roads and substandard quality of repairs. Accessibility for disabled residents was an ongoing issue which the Parish Council had raised on numerous occasions. Cllr Allison expressed disappointment that consultation and subsequent feedback between Highways and the Parish Council had been inadequate in the past.
Cllr Butroid reported further congestion issues with Crooked Billet corner where the Premier Shop was located.
(c) SID Signage – Clerk to email Cllr Rollings and Cllr Panter regarding Councillor Initiative Funding and provide quote from Unipart Dorman. Cllr Allison reported battery was draining quickly on the sign due to high volume and speed of traffic. Clerk to contact Lincolnshire Road Safety Partnership to make enquiries about Community Speed Watch programme and speed guns. Cllr Rollings suggested that local parishes collaborate on a safer roads programme with emphasis on reducing speed limits.
(d) Bus Shelter – Cllr Gott to liaise with Skuma as Clerk had received no reply from B Knight & Son.
(e) ID Badges – Councillors to provide Clerk with suitable headshot photographs which could be used on both ID badges and website. Cllr Rollings, Cllr Clews and Cllr Snee left the meeting at 7.13pm.
5. Neighbourhood Planning – Cllr Allison reported that it he was awaiting communication from WLDC regarding the appointment of external examiner. Cllr Allison to feedback.
6. Accounts - Review and Agree Outstanding Accounts
Financial statement distributed prior to meeting. Clerk advised that payments made to Continental Landscapes was in respect of three separate grass cuts at the cemetery due to an invoice being sent to the previous Clerk in error. Proposed by Cllr Youngman. Seconded by Cllr Allison.
7. Burial Ground
(a) Update and resolve any action to be taken – Clerk reported that two wasp nests had recently been eradicated. Cllr Rollings to forward email to Clerk from enforcement at WLDC regarding recent report of fly tipping and dog fouling.
8. Planning Matters – Cllr Allison requested that any future paperwork submitted to WLDC regarding proposed planning should include comments from the Council. Clerk to action.
9. Playing Field and School Facilities
(a) School Shared Agreement – Report received from school regarding problem with rabbit holes. Cllr Butroid to make enquiries regarding rabbits and Clerk to liaise with DWG Groundcare to fill the holes. Clerk to advise school. No guidance had been received in respect of the community room/changing facilities. Clerk to chase. Cllr Parry requested Cllr Butroid liaise with cricket club regarding usage of community room/changing facilities.
(b) Signage – Clerk to email new wording/design to councillors for consideration. Cllr Allison reiterated that sign should include instructions for ad-hoc hire of playing field.
10. Website - Discussion took place regarding launch of the new website in December supported by LCC. This would be a free service and council would manage website and contents. Cllr Parry asked councillors to consider proposed new website thereby giving notice to current web provider Vixsoft. Proposed Cllr Butroid. Seconded Cllr Gott. Clerk to contact Vixsoft as contract was due for renewal in November. Cllr Allison and Clerk to commence transferring relevant content from current website. Cllr Parry requested that councillors consider what personal information they wish to be published on website, however, all enquiries should in the first instance be directed to the Clerk.
11. Items for Inclusion on the next Agenda
(a) Future virtual meetings and councillor attendance
(b) Noticeboard
(c) ASB – Fly tipping and dog fouling
12. Date and Time of Next Meeting – Monday 26th October 2020 at 6.30pm.
The meeting closed at 7.50pm.